Overview Email notifications keep you informed about your website’s health without logging into the dashboard. Configure alerts for completed crawls, new issues, SSL expiration warnings, and more.
Notification Types Crawl Notifications Notification Description When Sent Crawl Complete Summary of crawl results After each crawl finishes New Issues Found Alert when new problems detected If crawl finds new issues Issues Resolved Confirmation when issues fixed If previously broken links now work Crawl Failed Alert when crawl encounters error If crawl cannot complete
SSL Notifications Notification Description When Sent 30-Day Warning Early warning 30 days before expiration 14-Day Warning Action needed soon 14 days before expiration 7-Day Warning Critical warning 7 days before expiration Expired Alert Certificate has expired Upon expiration
Account Notifications Notification Description When Sent Usage Warning Approaching plan limits At 80% of limits Limit Reached Plan limit hit When limit exceeded Billing Payment receipts, failed payments On billing events
Configuring Notifications Account-Level Settings Configure default notifications for your account:
Open Notification Settings
Navigate to Settings → Notifications .
Select Notification Types
Choose which notifications to receive: Notification Preferences ───────────────────────────────────────── Crawl Notifications ☑ Crawl completed ☑ New issues found ☑ Issues resolved ☑ Crawl failed SSL Notifications ☑ 30-day expiration warning ☑ 14-day expiration warning ☑ 7-day expiration warning (critical) ☑ Certificate expired Account Notifications ☑ Usage warnings ☑ Billing receipts
Add Recipients
Add additional email addresses to receive notifications:
Primary account email (always receives)
Additional team members
Distribution lists
Save
Click Save Preferences .
Domain-Level Settings Override account defaults for specific domains:
Open Domain Settings
Navigate to the domain → Settings → Notifications .
Enable Override
Toggle Custom Notifications to ON.
Configure
Set domain-specific preferences:
Different recipients
Different notification types
Custom schedules
Crawl Complete Email Subject: ✓ Crawl Complete: example.com - Score: 78/100 ───────────────────────────────────────────────────────── CRAWL COMPLETE example.com ───────────────────────────────────────────────────────── Health Score: 78/100 (Good) ▲ +5 from last crawl Summary: • Pages Checked: 847 • Broken Links: 12 (3 new) • Redirects: 45 • SEO Issues: 34 Top Issues: 1. /products/old-widget - 404 Not Found (8 pages affected) 2. /blog/draft-post - 404 Not Found (5 pages affected) 3. Missing H1 on /services [View Full Report] [Start New Crawl] ───────────────────────────────────────────────────────── Crawl completed: Dec 2, 2024 at 3:04 PM Duration: 4 minutes, 23 seconds
New Issues Alert Subject: ⚠ 3 New Issues Found: example.com ───────────────────────────────────────────────────────── NEW ISSUES DETECTED example.com ───────────────────────────────────────────────────────── 3 new issues found during the latest crawl: 🔴 CRITICAL (1) • /api/endpoint returning 500 error Found on: /developers page 🟠 WARNING (2) • /team/john-smith - 404 Not Found Found on: /about, /team • Missing meta description on /new-product [View All Issues] [Ignore These] ─────────────────────────────────────────────────────────
SSL Expiring Warning Subject: 🔒 SSL Certificate Expiring in 7 Days: example.com ───────────────────────────────────────────────────────── SSL CERTIFICATE WARNING example.com ───────────────────────────────────────────────────────── Your SSL certificate will expire in 7 days! Certificate Details: • Domain: example.com • Issuer: Let's Encrypt • Expires: December 9, 2024 at 12:00 AM UTC • Days Remaining: 7 ⚠ After expiration, visitors will see security warnings and may be unable to access your site. Action Required: 1. Renew your SSL certificate 2. Install the new certificate on your server 3. Verify installation with SEO Crawler [Check SSL Status] [Renew Guide] ─────────────────────────────────────────────────────────
Digest Options Instead of individual emails, receive consolidated digests:
Daily Digest Receive a single daily email summarizing all activity:
Daily Digest Settings ───────────────────────────────────────── ☑ Enable daily digest Time: 9:00 AM ▼ (in your timezone) Include: ☑ Crawl summaries ☑ New issues ☑ Resolved issues ☑ SSL status
Weekly Report Comprehensive weekly summary:
Weekly Report Settings ───────────────────────────────────────── ☑ Enable weekly report Day: Monday ▼ Time: 9:00 AM ▼ Include: ☑ Health score trends ☑ Issue summary ☑ Top recommendations ☑ Comparison to last week
Quiet Hours Prevent non-critical notifications during specified hours:
Quiet Hours ───────────────────────────────────────── ☑ Enable quiet hours Quiet period: 10:00 PM to 7:00 AM ▼ During quiet hours: ● Hold notifications until quiet hours end ○ Send immediately (ignore quiet hours) Exception: Always send critical alerts immediately ☑ SSL expired ☑ Site down (5xx errors on homepage)
Managing Recipients Adding Recipients Add team members to receive notifications:
Open Recipients
Go to Settings → Notifications → Recipients .
Verify
Recipient receives verification email and must confirm.
Per-Domain Recipients Set different recipients for different domains:
Domain Recipients ───────────────────────────────────────── example.com • john@company.com (all notifications) • dev@company.com (failures only) client-site.com • sarah@company.com (all notifications) • client@client.com (weekly digest only)
Email Delivery Delivery Status Check email delivery in Settings → Notifications → Delivery Log :
Email Delivery Log ═══════════════════════════════════════════════════════════ Recipient Subject Status ───────────────────────────────────────────────────────────── john@company.com Crawl Complete: example.com ✓ Delivered dev@company.com SSL Warning: example.com ✓ Delivered spam@test.com Crawl Complete: test.com ✗ Bounced
Troubleshooting Delivery
Check spam/junk folder
Add notifications@seocrawler.app to contacts
Verify email address in settings
Check delivery log for bounces
Ensure notification type is enabled
Mark our emails as “Not Spam”
Add our domain to safe senders
Check with your IT about email filtering
Consider using a personal email for testing
Enable daily digest mode
Reduce notification types
Set up quiet hours
Use domain-level filtering
Agency Email Settings Agency plan users can customize email branding and sender.
White-Label Emails Configure branded emails for client notifications:
Setting Description From Name Your company name From Email Requires custom domain setup Logo Your logo in email header Colors Match your brand colors Footer Custom footer text
See Custom Domains for email domain setup.
Client Notifications Send notifications directly to clients:
Open Client Settings
Go to Clients → Select client → Notifications .
Add Client Recipients
Add client email addresses.
Select Notifications
Choose what clients receive:
Weekly reports (recommended)
Crawl summaries
Critical alerts only
Enable White-Label
Toggle on white-label branding for these emails.
API Integration Manage notifications via API:
Get Notification Settings curl -X GET \ "https://api.seocrawler.app/v1/settings/notifications" \ -H "Authorization: Bearer YOUR_API_KEY"
Update Settings curl -X PATCH \ "https://api.seocrawler.app/v1/settings/notifications" \ -H "Authorization: Bearer YOUR_API_KEY" \ -H "Content-Type: application/json" \ -d '{ "crawl_complete": true, "new_issues": true, "ssl_warnings": ["30_day", "14_day", "7_day"], "daily_digest": false }'
Best Practices
Use Digests Daily digests reduce inbox clutter while keeping you informed.
Set Quiet Hours Avoid notification fatigue by setting quiet hours for non-critical alerts.
Route by Type Send different notification types to appropriate team members.
Review Regularly Periodically review and adjust notification settings as needs change.
Next Steps
Webhooks Set up real-time webhook notifications.
Scheduled Reports Configure automated report delivery.
