Email Notifications - SEO Crawler

Overview

Email notifications keep you informed about your website’s health without logging into the dashboard. Configure alerts for completed crawls, new issues, SSL expiration warnings, and more.

Notification Types

Crawl Notifications

Notification	Description	When Sent
Crawl Complete	Summary of crawl results	After each crawl finishes
New Issues Found	Alert when new problems detected	If crawl finds new issues
Issues Resolved	Confirmation when issues fixed	If previously broken links now work
Crawl Failed	Alert when crawl encounters error	If crawl cannot complete

SSL Notifications

Notification	Description	When Sent
30-Day Warning	Early warning	30 days before expiration
14-Day Warning	Action needed soon	14 days before expiration
7-Day Warning	Critical warning	7 days before expiration
Expired Alert	Certificate has expired	Upon expiration

Account Notifications

Notification	Description	When Sent
Usage Warning	Approaching plan limits	At 80% of limits
Limit Reached	Plan limit hit	When limit exceeded
Billing	Payment receipts, failed payments	On billing events

Configuring Notifications

Account-Level Settings

Configure default notifications for your account:

Open Notification Settings

Navigate to Settings → Notifications.

Select Notification Types

Choose which notifications to receive:

Notification Preferences
─────────────────────────────────────────
Crawl Notifications
  ☑ Crawl completed
  ☑ New issues found
  ☑ Issues resolved
  ☑ Crawl failed

SSL Notifications
  ☑ 30-day expiration warning
  ☑ 14-day expiration warning
  ☑ 7-day expiration warning (critical)
  ☑ Certificate expired

Account Notifications
  ☑ Usage warnings
  ☑ Billing receipts

Add Recipients

Add additional email addresses to receive notifications:

Primary account email (always receives)
Additional team members
Distribution lists

Save

Click Save Preferences.

Domain-Level Settings

Override account defaults for specific domains:

Open Domain Settings

Navigate to the domain → Settings → Notifications.

Enable Override

Toggle Custom Notifications to ON.

Configure

Set domain-specific preferences:

Different recipients
Different notification types
Custom schedules

Email Formats

Crawl Complete Email

Subject: ✓ Crawl Complete: example.com - Score: 78/100

─────────────────────────────────────────────────────────
                    CRAWL COMPLETE
                    example.com
─────────────────────────────────────────────────────────

Health Score: 78/100 (Good) ▲ +5 from last crawl

Summary:
• Pages Checked: 847
• Broken Links: 12 (3 new)
• Redirects: 45
• SEO Issues: 34

Top Issues:
1. /products/old-widget - 404 Not Found (8 pages affected)
2. /blog/draft-post - 404 Not Found (5 pages affected)
3. Missing H1 on /services

[View Full Report] [Start New Crawl]

─────────────────────────────────────────────────────────
Crawl completed: Dec 2, 2024 at 3:04 PM
Duration: 4 minutes, 23 seconds

New Issues Alert

Subject: ⚠ 3 New Issues Found: example.com

─────────────────────────────────────────────────────────
                    NEW ISSUES DETECTED
                    example.com
─────────────────────────────────────────────────────────

3 new issues found during the latest crawl:

🔴 CRITICAL (1)
• /api/endpoint returning 500 error
  Found on: /developers page
  
🟠 WARNING (2)
• /team/john-smith - 404 Not Found
  Found on: /about, /team
• Missing meta description on /new-product

[View All Issues] [Ignore These]

─────────────────────────────────────────────────────────

SSL Expiring Warning

Subject: 🔒 SSL Certificate Expiring in 7 Days: example.com

─────────────────────────────────────────────────────────
                    SSL CERTIFICATE WARNING
                    example.com
─────────────────────────────────────────────────────────

Your SSL certificate will expire in 7 days!

Certificate Details:
• Domain: example.com
• Issuer: Let's Encrypt
• Expires: December 9, 2024 at 12:00 AM UTC
• Days Remaining: 7

⚠ After expiration, visitors will see security warnings 
  and may be unable to access your site.

Action Required:
1. Renew your SSL certificate
2. Install the new certificate on your server
3. Verify installation with SEO Crawler

[Check SSL Status] [Renew Guide]

─────────────────────────────────────────────────────────

Digest Options

Instead of individual emails, receive consolidated digests:

Daily Digest

Receive a single daily email summarizing all activity:

Daily Digest Settings
─────────────────────────────────────────
☑ Enable daily digest
   Time: 9:00 AM ▼ (in your timezone)
   
Include:
  ☑ Crawl summaries
  ☑ New issues
  ☑ Resolved issues
  ☑ SSL status

Weekly Report

Comprehensive weekly summary:

Weekly Report Settings
─────────────────────────────────────────
☑ Enable weekly report
   Day: Monday ▼
   Time: 9:00 AM ▼
   
Include:
  ☑ Health score trends
  ☑ Issue summary
  ☑ Top recommendations
  ☑ Comparison to last week

Quiet Hours

Prevent non-critical notifications during specified hours:

Quiet Hours
─────────────────────────────────────────
☑ Enable quiet hours

Quiet period: 10:00 PM to 7:00 AM ▼

During quiet hours:
  ● Hold notifications until quiet hours end
  ○ Send immediately (ignore quiet hours)
  
Exception: Always send critical alerts immediately
  ☑ SSL expired
  ☑ Site down (5xx errors on homepage)

Managing Recipients

Adding Recipients

Add team members to receive notifications:

Open Recipients

Go to Settings → Notifications → Recipients.

Add Email

Enter the email address and select notification types:

Recipient	Notifications
dev@company.com	Crawl failures, SSL alerts
seo@company.com	New issues, crawl complete
ops@company.com	SSL only

Verify

Recipient receives verification email and must confirm.

Per-Domain Recipients

Set different recipients for different domains:

Domain Recipients
─────────────────────────────────────────
example.com
  • john@company.com (all notifications)
  • dev@company.com (failures only)
  
client-site.com
  • sarah@company.com (all notifications)
  • client@client.com (weekly digest only)

Email Delivery

Delivery Status

Check email delivery in Settings → Notifications → Delivery Log:

Email Delivery Log
═══════════════════════════════════════════════════════════
Recipient           Subject                     Status
─────────────────────────────────────────────────────────────
john@company.com    Crawl Complete: example.com  ✓ Delivered
dev@company.com     SSL Warning: example.com     ✓ Delivered
spam@test.com       Crawl Complete: test.com     ✗ Bounced

Troubleshooting Delivery

Not receiving emails

Check spam/junk folder
Add notifications@seocrawler.app to contacts
Verify email address in settings
Check delivery log for bounces
Ensure notification type is enabled

Emails going to spam

Mark our emails as “Not Spam”
Add our domain to safe senders
Check with your IT about email filtering
Consider using a personal email for testing

Too many emails

Enable daily digest mode
Reduce notification types
Set up quiet hours
Use domain-level filtering

Agency Email Settings

Agency plan users can customize email branding and sender.

White-Label Emails

Configure branded emails for client notifications:

Setting	Description
From Name	Your company name
From Email	Requires custom domain setup
Logo	Your logo in email header
Colors	Match your brand colors
Footer	Custom footer text

See Custom Domains for email domain setup.

Client Notifications

Send notifications directly to clients:

Open Client Settings

Go to Clients → Select client → Notifications.

Add Client Recipients

Add client email addresses.

Select Notifications

Choose what clients receive:

Weekly reports (recommended)
Crawl summaries
Critical alerts only

Enable White-Label

Toggle on white-label branding for these emails.

API Integration

Manage notifications via API:

Get Notification Settings

curl -X GET \
  "https://api.seocrawler.app/v1/settings/notifications" \
  -H "Authorization: Bearer YOUR_API_KEY"

Update Settings

curl -X PATCH \
  "https://api.seocrawler.app/v1/settings/notifications" \
  -H "Authorization: Bearer YOUR_API_KEY" \
  -H "Content-Type: application/json" \
  -d '{
    "crawl_complete": true,
    "new_issues": true,
    "ssl_warnings": ["30_day", "14_day", "7_day"],
    "daily_digest": false
  }'

Best Practices

Use Digests

Daily digests reduce inbox clutter while keeping you informed.

Set Quiet Hours

Avoid notification fatigue by setting quiet hours for non-critical alerts.

Route by Type

Send different notification types to appropriate team members.

Review Regularly

Periodically review and adjust notification settings as needs change.

Next Steps

Webhooks

Set up real-time webhook notifications.

Scheduled Reports

Configure automated report delivery.

​Overview

​Notification Types

​Crawl Notifications

​SSL Notifications

​Account Notifications

​Configuring Notifications

​Account-Level Settings

​Domain-Level Settings

​Email Formats

​Crawl Complete Email

​New Issues Alert

​SSL Expiring Warning

​Digest Options

​Daily Digest

​Weekly Report

​Quiet Hours

​Managing Recipients

​Adding Recipients

​Per-Domain Recipients

​Email Delivery

​Delivery Status

​Troubleshooting Delivery

​Agency Email Settings

​White-Label Emails

​Client Notifications

​API Integration

​Get Notification Settings

​Update Settings

​Best Practices

Use Digests

Set Quiet Hours

Route by Type

Review Regularly

​Next Steps

Webhooks

Scheduled Reports

Overview

Notification Types

Crawl Notifications

SSL Notifications

Account Notifications

Configuring Notifications

Account-Level Settings

Domain-Level Settings

Email Formats

Crawl Complete Email

New Issues Alert

SSL Expiring Warning

Digest Options

Daily Digest

Weekly Report

Quiet Hours

Managing Recipients

Adding Recipients

Per-Domain Recipients

Email Delivery

Delivery Status

Troubleshooting Delivery

Agency Email Settings

White-Label Emails

Client Notifications

API Integration

Get Notification Settings

Update Settings

Best Practices

Next Steps